World Cup 4 Bid Process

Update:

Two high quality bids have been received – a multinational one from Germany, Austria and Switzerland, based near Lake Constance in Austria, and one from the Isle of Wight in the UK.  The winner will be announced at the NAF Championship on April 30th, as detailed below.

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Dear Members,

It is time to start the process for the World Cup bids for 2019. This post is to explain how to make a bid for those wanting to do so and to explain to the community what the process is, what it entails and timescales.  A history of the World Cup bid process can be found on the forum.

Countries or communities wishing to make a bid may contact the NAF President directly by PM or email president@thenaf.net. When the bid cut off date closes, the selection committee will have a month to discuss the bids and then will cast votes on the venue.  This will give us the decision – the bid with the most votes in one round of voting will win. More than one bid from a country is allowed.

When
Ideally, countries putting forward bids should seek to host the event in September – November of 2019. It is advantageous to try and consider holiday periods such as school term times.

Details
World Cup 3 in Lucca was a massive event, with over 900 Blood Bowl coaches attending in a massive convention centre. The bids for World Cup 4 must bear this in mind, that there are likely to be around 1000 (at least) who would like to attend if it is financially viable.

The panel will be making judgements on the following, so the bid documents must contain details of:

• The venue itself, showing table layout and catering, and the specific dates of the event.
• The transport options for getting to the general area and the venue itself.
• Possible accommodation, with costs.
• The entry cost to the tournament.
• Who will be staffing the event. You will need a team of organisers and referees.
• How many you think are likely to attend your event, with reasons.

Format
The event should consist of 3 days, 3 games per day, from Friday to Sunday. For WC3 there were tiers for the different races. The final decision on rules is made in conjunction with the NAF Committee, but if you have specific ideas on this please do include them.

Who decides?
There is a committee made up of over 30 members who are well known in the community. They have one vote each. These are players who have run big events, travelled long distances and experienced many events. They know what makes a good event, they know what to look for. We used this process to great success previously and it works. The NAF President will have the casting vote, and will not be part of the original voting panel. The voting committee will be kept anonymous to avoid people trying to influence the vote.

Funding
The event itself should break even as close as possible. We do not look to make a profit or intend to donate funds, however, one of the reasons we keep a considerable cash reserve is to help with deposits where applicable and suitable. We recognise that those bidding are not companies but local friends and gaming communities.

Timescales
October 16 – bid process announced. A Q&A thread will be used for those putting bids together to ask questions, or questions can be asked privately. Points can also be made by NAF members, which bidders may want to take into account with their bids.
End February 17 – bids in, discussion begins within the voting committee within a private forum.
Beginning April 17 – voting starts
End April 17 (NAFC) – winning bid announced

In Summary
We look forward to receiving your bid documents to president@thenaf.net, and before that, a good discussion of the issues to be covered, which should take place on the NAF forum thread.